Job Description

My client, a leader in the fashion industry, is looking for an ongoing contract EA to support a CMO. This role has potential to convert to perm.

Pay: $45/hr - can convert to 90-95K

Hybrid 3x a week onsite in Mahattan

Primary Purpose:

The Executive Assistant will support day to day activities, calendar scheduling, expenses and managing special projects. This is a great opportunity for an executive assistant with excellent initiative to be a part of a fast-paced team.

The successful individual will leverage their proficiency in Administration to...

• Provide administrative support to the CMO and leaders, including calendar, phone, travel arrangements and expenses.

• Coordinate all logistics for meetings led by executive and/or team members including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc.

• Ensure effective flow of meetings and keep managers on time by communicating daily agenda, changes and issues in a timely fashion.

• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling.

• Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly. Field inquiries and request from key executives, internal and external partners.

• Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies; includes coding and processing of all department invoices. Maintain and track all expenditures for the fiscal year budget.

• Assist with the execution of department events i.e. team-buildings, lunches, strategy sessions, etc.

• Submit requests for new hires, office moves and track the process to completion.

• Support the team’s administrative needs; i.e. order office supplies.

• Prepare for daily review; key marketing and production calendars, status reports, etc.

• Participate in special projects as needed.

The accomplished individual will possess...

• 2+ years of Executive Assistant or similar experience preferred.

• Bachelor’s Degree preferred.

• Experience interacting with executives at all levels.

• Must be a highly organized, self-starter with ability to handle multiple priorities at once.

• Must have strong verbal and written communication skills.

• Must be a collaborative, team player with great initiative.

• Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.

• Excellent ability to maintain composure and effectiveness in a fast paced environment.

• Superior follow through skills, detail and customer service oriented.

• Must be intuitive, able to anticipate needs and develop options.

• Strong technical skills with prior experience using project management software

• Demonstrated proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.

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