Senior Executive Assistant Job at Insight Global, Purchase, NY

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  • Insight Global
  • Purchase, NY

Job Description

Executive Assistant

Direct Hire- 125-145k

Location: Purchase, NY (onsite 4x per week)

**Experience coming from Pharmaceutical/ Biotech industry is preferred!

Overview

  • Manage and maintain complex calendars for the Chief Executive Officer, Chief Medical Officer and Chief Financial Officer
  • Manage travel budget and coordinate domestic and international travel arrangements, prepare expense reports, ensure cost-effectiveness.
  • Review and edit correspondence, reports, presentations, Board of Directors materials, investor materials, and internal documents.
  • Prepare agendas, materials and follow-ups for meetings (internal, board, investor, regulatory). May take minutes, track action items and ensure timely completion.
  • Manage the relationship between Cognition and our external IT vendor to include onboarding and offboarding employees.
  • Act as point of contact between executives and internal teams, external partners, investors, vendors, legal, regulatory bodies
  • Maintain document management system, ensure confidentiality and compliance with retention policies.
  • Support governance / board requirements: scheduling board / shareholder meetings, maintaining board books, agendas, etc.
  • Oversee or coordinate aspects of office operations such as ordering supplies.
  • Facilitate internal communications / operational efficiency

Must Haves

  • 5+ years of experience supporting executive staff, preferably in public company and in the biotech or pharmaceutical industry.
  • High level of proficiency in Microsoft Office suite
  • Strong written and verbal communication skills; ability to produce high-quality presentations, reports, and correspondence.
  • Excellent organizational skills
  • Ability to handle confidential and sensitive information.

Job Tags

Work at office,

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